Governance Policies Index
1. Executive Roles & Responsibilities2. Code of Ethics
3. Chairperson’s Role
4. Role of canSTA Coordinator
5. Cheque Book Signatories
Governance Policy
The executive emphasises strategic leadership rather than administrative detail, has a clear distinction of its role, concentrates on the future rather than past or present, and is pro-active rather than reactive.
All executive members come to the meeting table entrusted to ensure effective governance despite the different perspectives they bring to discussions.
1. Executive Roles and Responsibilities
The CanSTA Executives key areas of contribution are to:
• Ensure a sensible, feasible Strategic Plan exists and review it annually.
• Approve an Annual Agenda
• Develop and review the policy direction.
• Build a broad base of regional support.
• Exercise governance in a way that fulfils the intent of the Treaty of Waitangi by valuing and reflecting New Zealand’s dual cultural heritage.
2. Code of Ethics
The executive is committed to ethical conduct in all areas of its responsibilities and authority. Executive members shall:
• Be loyal to the organisation and its mission.
• Observe the confidentiality of non-public information acquired in their roles as executive members and not disclose to any other persons such information that might be harmful to the executive.
• Be diligent and attend executive meetings prepared for full and appropriate participation in decision making.
• Ensure that individual executive members do not act independently of the executive’s decisions.
• Speak with one voice through its adopted policies and ensure that any disagreements with the executive’s stance are resolved within the executive.
• Avoid any conflicts of interest with respect to their fiduciary responsibility.
• Recognise that only the chairperson can speak for the executive.
• Self-monitor individual performance as executive members effectiveness against policies and strategic plan
3. Chairperson’s Role
The chairperson is the leader of the executive and carries overall responsibility for the integrity of the executive’s processes. The role involves the following responsibilities:
• Spokesperson for the executive
• Building of an effective team
• Liaise with Regional Co-ordinator and ensure the contract is appraised on an annual basis
• Shall have the final editing rights as to the content of the CanSTA Newsletters
• Chairing of the meetings
- Meeting discussion content will be pre planned according to an agreed annual agenda.
- Meeting procedures as outlined in the Standing Orders and Local Government Official Information and Meetings Act 1987 are observed except where the executive has suspended them.
- have the right, by resolution, to exclude the public and news media from the whole or part of the proceedings in accordance with the Meetings Act
- have the right to exclude public participation
4. Role of the canSTA Coordinator
• to record the proceedings of all executive meetings including all motions, who moved and who seconded and general discussion to prompt recall of the meeting.
• maintain a master copy of all Policies of this Executive and distribute changes as agreed by resolution of the Executive, to all executive members to ensure all are current.
• work with the Chairperson in generating an agenda based on an annual agenda
• ensure the appropriate reports and reviews are ready for distribution to executive members, at least three days prior to a meeting.
• shall keep CanSTA’s data relevant to it’s operation, current and accurate on our computer.
5. Cheque Book signatories be approved each year.
• Chairperson, Deputy and two other executive members